All Employees and volunteers - (collectively known as ASSOCIATES of FEBCanada) are subjected to the observance of the organization’s policies, rules, guidelines and procedures. Violation of this Code is subject to discipline, up to and including removal from the employment and/or participation with FEBCanada.
At the same time, FEBCanada also expects her VOLUNTEERS, including directors, advisors and volunteers in any capacity, to uphold and to demonstrate the highest standards of Christ-like ETHICAL and professional behaviour.
All members of management, Board Chair and Board Committee Coordinators are responsible for implementing and enforcing this Confidentiality policy.
Any questions regarding the scope, interpretation, or application of the Confidentiality policy should be referred to either the Chief Executive Officer or Chairman of the Board.
The policy is primarily directed to the management and employees of FEBCanada and its subsidiaries – who are responsible for implementing and adhering with the policy. It provides guidance and direction to management and employees, on protecting and preserving the privacy of its donors and supporters.
Personal information is broadly defined in PIPEDA as “information about an identifiable person” – but does not include the name, title, business address or telephone number of an employee of an organization.
FEBCanada is regulated by both federal and provincial privacy law. As a result, FEBCanada complies with the privacy principles outlined in:
- Federal – The Personal Information Protection and Electronic Documents Act (PIPEDA)
- British Columbia – The Personal Information Protection Act
- Alberta – The Personal Information Protection Act
- Manitoba – Freedom of Information and Protection of Privacy Act
- Saskatchewan – Freedom of Information and Protection of Privacy Act
- Ontario – Freedom of Information and Protection of Privacy Act
- Quebec – Act Respecting the Protection of Personal Information in the Private Sector
- New Brunswick – Protection of Personal Information Act
- Newfoundland and Labrador – Access to Information and Protection of Privacy Act
- Nova Scotia – Freedom of Information and Protection of Privacy Act
- Prince Edward Island – Freedom of Information and Protection of Privacy Act
- Northwest Territory – Access of Information and Protection of Privacy Act
- Yukon – Access to Information and Protection of Privacy Act
- Nunavut – Access to Information and Protection of Privacy Act
Employees of FEBCanada who are also donors and supporters, are treated in the same manner and have the same rights as other donors and supports.
FEBCanada monitors its compliance according to all applicable privacy legislation.
1. Before or when any personal information is collected, FEBCanada will:
- identify why it is needed, and how it will be used.
- document as to why the information is collected,
- inform the individual from whom the information is collected why it is needed
- identify any new purpose for the information, and obtain the individual’s consent before using it
2. FEBCanada and its subsidiaries will collect, use and disclose personal information only for purposes of FEBCanada's ministries.
2. If FEBCanada or its subsidiaries intend to use the information for another purpose, consent to the new use will be obtained.
2. Personal information will not be sold to, distributed to, or exchanged with third parties.
3. Donors and supporters have control over how their information is obtained, used, and disseminated. This includes the right to give – or withdraw – their consent to receive direct marketing, or to share their personal information.
4. Personal information used to make a decision about an individual, will be retained for a reasonable time period – after the decision is made in order to allow the individual to pursue redress.
5. Information will only be kept as long as it is needed, and in accordance with established retention schedules, which comply with legal and regulatory requirements. FEBCanada will destroy, erase or render anonymous information that is no longer required for an identified purpose or a legal requirement.
- Protect personal information against loss or theft.
- Safeguard the information from unauthorized access, disclosure, copying, use, or modification.
- Protect personal information, regardless of the format in which it is held.
3. Personal information and the business that donors and supporters do with FEBCanada and its subsidiaries, are kept in strict confidence. Only authorized personnel will have access to donor and supporter information.
2. FEBCanada will give individuals access to their information. Should its accuracy and completeness is challenged, FEBCanada will correct or amend that personal information within the timeframe, as required by law.
3. FEBCanada will provide a copy of personal information when requested, or reasons for not providing access, subject to the exceptions set out in Principle 9 of the PIPEDA.
4. FEBCanada will note any disagreement on the file, and advise third parties where applicable.
2. All complaints received will be investigated. Where required, appropriate measures will be taken to correct information-handling practices and policies